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INVOICING

PAYMENT

REFUND

FINANCIAL ASSISTANCE

OTHER INFORMATION


INVOICING

What is included in the program fee?


The program fee usually covers tuition, books, case materials, accommodations, and most meals. Please check in with the Program Director if you have specific questions.
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When will I receive an invoice?


After the admission notification, we will send you an invoice via email within 24 hours. Some invoices may be sent outside of the 24 hour window to allow for additional review. This email will serve as your official invoice.

If you do not receive the invoice within a week of your admission notification, please email us at exed@hks.harvard.edu for a copy.
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My Organization is sending multiple participants to your program(s). Can I receive a group invoice?


Yes! Please send an email to exed@hks.harvard.edu with all the information below filled out.

Total Number of Reserved Seats for your Organization:

Invoice Option: Please let us know which of the two invoice options below applies to you:

1. ONE group invoice for all participants combined.
2. MULTIPLE individual invoices, one for each participant.

Billing Information

1. Billing Contact Name:
2. Billing Contact Email:
3. Organization Name:
4. Address:
5. City/State:
6. Phone:

Participant Information: For every Program, please fill out the following:

1. Program Name:
2. Program Dates:
3. Program Fee Amount:
4. Number of Reserve Seats:
5. Participant Name(s):

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How do I update my Billing Contact information?


To update your Billing Contact, email exed@hks.harvard.edu the updated information along with your invoice number.
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PAYMENT

Our participants are covered with an SF-182 form/purchase order/contract award/etc. What do we need to do?


Please make sure the Purchase Order Number and the Billing Instructions are included on the forms. To maintain a “paper trail” for both our and your records, we strongly recommend your Billing Instructions allow for the invoices or invoice packages to be submitted via email to exed@hks.harvard.edu.
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What happens if my Organization is the one responsible for payment?


You need to list a billing contact in your application who will be responsible for the payment. By doing so, they will receive an email copy of the invoice directly together with instructions on how to log into the portal. They will not have access to your application. You will also receive a shortened copy of your invoice via email. Payment and account information will be listed on the invoice. To view a video how to add a billing contact, please click here.
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What is the process for my Organization to cover part of my program fee while I cover the remainder?


Your organization and you can each follow one of the payment methods below to make the payments toward your program fee.
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When is payment due?


Payment is due within 30 days of the invoice date. If admission is less than 30 days prior to the start of the program, payment is due upon receipt of the invoice. Regardless of when you receive the invoice, payment is required prior to the program start date.
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What types of payment are accepted? What is your banking information?


Payment can be made online, company check, electronic bank wire transfer, ACH transfer, or credit card (American Express, MasterCard, or Visa).
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CREDIT CARD

Processing time: 1-2 business days

We currently accept credit card payments by Visa, MasterCard, and American Express via one of the following methods:

Online:

If you are paying an invoice for yourself, please log in to your HKS Executive Education Account and click on the “Invoices” tab at the top.

If you are paying and invoice for someone else, please log in to your HKS Executive Education Account and click on the “Billing Contact Invoices” at the top.

Fax:

Fax the completed credit card authorization form to 1-617-495-2267. DO NOT EMAIL credit card information.

Both full and partial payments* are accepted by fax.

*Partial payments must be pre-approved by submitting a request to exed@hks.harvard.edu

BANK WIRE TRANSFER

Processing time: up to 3 business days

Account Name: President and Fellows of Harvard College

Bank Name & Branch Address: Bank of America, 100 Federal Street, Boston, MA, 02110, USA

Bank Account Number / IBAN: 89893825

Routing/ABA/USAWIRE Transfer Number: 026 009 593

SWIFT Code Number / BIC Code: BOFAUS3N

ACH TRANSFER

Processing time: up to 3 business days

Account Name: President and Fellows of Harvard College

Bank Name & Branch Address: Bank of America, 100 Federal Street, Boston, MA, 02110, USA

Bank Account Number/IBAN: 89893825

ACH Transfer/Routing Number: 011 000 138

CHECK

Processing time: up to 4 weeks

Payable to: President and Fellows of Harvard College

Mail to: Finance Office, Harvard Kennedy School Executive Education

79 JFK Street – Mailbox 73, Cambridge, MA 02138, USA


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How do I request a receipt of my payment?

Email us at exed@hks.harvard.edu with your invoice number.
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How do I receive the W-9 form to facilitate payment?

Please download Harvard’s W-9 form here.
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Your W-9 form has the school name as “President and Fellows of Harvard College” instead of “Harvard Kennedy School” or “Harvard University” or “Harvard Kennedy School Executive Education” etc. Can you fix this?

All of Harvard uses one single W-9 form. Even though our specific department name is Harvard Kennedy School Executive Education, the University’s name as recognized by the IRS per the W-9 is
President and Fellows of Harvard College.
Since our account name under all payment methods is President and Fellows of Harvard College, the W-9 showing this name and the corresponding Tax ID is the proper documentation which you can use to facilitate payment.
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How do I pay for a course with my Post 9/11 GI Bill benefits?

Please send an email to exed@hks.harvard.edu.
To use your Post 9/11 GI Bill benefits to pay for your course, we will need the following information:
1) Certificate of Eligibility (COE) letter from the VA. We can’t obtain this from the VA; please reach out to them to obtain this and email us a copy.
2) Harvard University VA Benefits Notice of Student Enrollment (NSE) form.
3) Your Social Security Number (SSN). Please call Thanh Than, HKS EE Financial Associate & VA Certifying Official, at 617-496-3370 to provide this number.

After your enrollment certification is submitted to the VA, your tuition and fees payment will be sent to us on your behalf. Harvard should receive the payment just shortly before your course begins. We will not know the exact payment amount from the VA until it arrives. At that point, we will let you know the remainder amount for which you are responsible and can with a credit card by fax or over the phone.

Please visit this link for more information on how you can use your VA benefits toward courses at Harvard.
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REFUND

What is your refund/withdrawal policy?

To receive a refund, you must submit a request to withdraw from the program session via e-mail to the Program Director at least three weeks before the program session start date or your tuition will be forfeited.
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FINANCIAL ASSISTANCE

What are the scholarship and tuition assistance options?

Please email the Program Director to inquire about scholarship and tuition assistance options.
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OTHER INFORMATION

Email: exed@hks.harvard.edu.
Phone: 1-617-496-9000
Option 1 for Finance
Option 2 for Client Services

Fax: 1-617-495-2267

Harvard Information


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